Analysts reviewed carrier invoices line by line across inconsistent codes, slowing payments and fueling disputes. We added invoice ingestion with rules that mapped charges and compared them to Oracle Transportation Management (OTM) plans and port events. Finance handled exceptions and payments stayed on schedule.
Manual labels and ad hoc paperwork put dangerous goods at risk. We implemented a rules engine to create mode?specific labels and Safety Data Sheet (SDS) packs from item and route data, integrated with Warehouse Management System (WMS) workflows. Shipments left compliant, holds eased, and audits simplified.
Damage claims stalled as photos, notes, and shipment IDs were scattered, leaving thin evidence and disputed liability. We added a claims module that pulled camera frames, matched them to scan events, and enforced Service-Level Agreement (SLA) timers so cases moved on time-stamped facts.
Invoice PDFs with inconsistent descriptions and units kept Accounts Payable (AP) in holds. We added an AI?assisted capture and three?way match layer, tuned optical character recognition (OCR), normalized to the item master, and applied category?based tolerances. Matches flowed, exceptions were clear, approvals steadied.
Carrier charges were checked after the fact because rate cards lived in PDFs and invoices used inconsistent codes. We modeled contracts as rate tables, matched shipments from the Transportation Management System (TMS) to bills, and flagged variances pre?payment. Accounts Payable (AP) focused on exceptions with evidence.
Supplier onboarding stalled as compliance documents arrived in mixed formats and lived in email, forcing rekeying and unclear approvals. We launched a portal that extracted fields, enforced policy rules, and synced approved data to core systems. Records stayed consistent and rejections fell.
Onboarding packets diverged across email, portal, and print because PDFs were hand?assembled from outdated templates. We automated assembly from a governed component library, added personally identifiable information (PII) masking for proofs and a Compliance approval gate. Packets stayed consistent and reviews moved faster.
Subject-matter expert (SME) interviews lived in long transcripts, so writers hunted facts and claims drifted as reviews arrived late. We added an Artificial Intelligence (AI) summarizer in Notion with timestamped citations, routed drafts through Public Relations (PR) and Legal, and synced to the Content Management System (CMS). Approvals became predictable and edits focused on substance.
Field reports came as PDFs and photos, facts were hard to find, edits bounced in email, and stories lacked lineage. We applied Optical Character Recognition (OCR) and extraction into Airtable, added consent checks with human review, and drafted in Notion with approvals. Publishing sped up with consistent voice and clear evidence.
Divestiture stalled as documents were scattered, redactions inconsistent and buyer questions and answers (Q&A) tracked in spreadsheets. We added a governed workflow with automated classification and redaction, role-based access, and a secure Q&A portal. Diligence ran cleaner with fewer errors and smoother checkpoints.
Intelligex helps organizations achieve measurable digital transformation without disrupting how their teams work. We design and build secure, outcome-driven systems, often behind the scenes, that improve speed, scalability, and cost by at least 5× within weeks, not years.
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