A fictional manufacturer replaced verbal updates, paper logs, and scattered messages with structured shift records, operational event tracking, evidence folders, acknowledgments, reminders, and reporting across Microsoft Lists, Teams, Power Automate, and SharePoint.
An 85-person manufacturer replaced disconnected maintenance spreadsheets, emails, and evidence files with a preventive maintenance workflow connecting Google Forms, Airtable, Make, Gmail, and Google Drive. The system generates work from calendar and meter thresholds, assigns technicians, records evidence, manages review, and escalates overdue tasks.
A fictional six-site manufacturer replaces phone and email maintenance intake with an AppSheet mobile workflow backed by Google Sheets. Apps Script assigns work, calculates due dates, sends Gmail alerts, and surfaces exceptions, while linked photos provide evidence from submission through verified closure.
A 42-person equipment service business replaced whiteboard dispatching and group-chat updates with an Airtable system connected to Google Calendar, Make, Gmail, and Google Drive. The design gives dispatchers clearer assignments, technicians structured job details, customers consistent status messages, and managers measurable operational data.
A fictional maintenance contractor replaces phone, paper, and messaging-based tracking with connected intake, scheduling, assignment, photo, completion, and confirmation workflows. Google Forms, Airtable, Make, and Gmail provide a practical operational record, timely alerts, overdue escalation, and measurable work-order reporting.
A fictional equipment manufacturer connects milestone submissions, approval decisions, QuickBooks Online invoices, payment updates, disputes, and reminders. Google Sheets provides the operational register, n8n coordinates the workflow, Google Drive stores evidence, and Gmail delivers approval notices and invoice follow-ups.
A fictional 100-person manufacturer replaced an email-and-spreadsheet process with controlled invoice intake in Microsoft Forms, a SharePoint register and document library, Power Automate routing, and Teams approvals. The design adds duplicate checks, amount-based approvals, reminders, exception queues, payment-ready status, and audit history.
A fictional home-goods manufacturer replaced manual Gmail labels, spreadsheets, and email follow-ups with an Airtable work queue connected to Gmail, Google Drive, and Make. The system assigns owners, tracks response deadlines, controls outbound replies, manages attachments, and escalates aging work.
The Business Situation This representative scenario involves a 72-person industrial equipment commissioning and maintenance provider. The business signs approximately 18 ...
Intelligex helps organizations achieve measurable digital transformation without disrupting how their teams work. We design and build secure, outcome-driven systems, often behind the scenes, that improve speed, scalability, and cost by at least 5× within weeks, not years.
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