AI Automation ROI Calculator
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More than a savings calculator
Understand whether a workflow is worth automating before you invest.
The Intelligex Automation ROI Calculator estimates the cost of your current process, the capacity that automation may recover, a ballpark implementation range, and the expected payback period. It then creates a personalized AI assessment based on your workflow, tools, volume, exceptions, and operational requirements.
Quantify the current process
Estimate annual labour hours, follow-up effort, rework, delays, software costs, and the total operating cost of one repetitive workflow.
Estimate the business case
Compare the current workflow with a practical automated process and see potential annual savings, recovered capacity, ROI, and payback.
Receive an implementation assessment
Get a recommended architecture, suggested tool roles, implementation phases, risks, AI opportunities, and an estimated implementation-cost range.
What the result includes
A clearer picture of cost, savings, complexity, and next steps.
The result is designed as a preliminary decision-support assessment, not a generic percentage pulled from a single formula.
- Current annual workflow cost and labour requirement
- Estimated annual hours and operating costs after automation
- Potential annual savings and three-year cumulative value
- Ballpark implementation-cost range based on workflow complexity
- Estimated payback period and first-year ROI
- Personalized AI assessment and recommended solution architecture
- Implementation phases, risks, dependencies, and missing information
- Downloadable Automation ROI and Implementation Assessment
Choose the level of detail
Start with a quick estimate or model the workflow in greater depth.
Quick Estimate
Best for an early directional estimate when you know the volume, handling time, people involved, and approximate labour cost.
- Approximately three minutes
- Uses conservative workflow assumptions
- Estimates current cost and potential savings
- Provides a directional implementation range
- Includes the complete AI-generated assessment
Detailed Assessment
Best when you can provide information about rework, approvals, documents, integrations, security, reporting, and exceptions.
- Approximately seven to ten minutes
- Models errors, delays, approvals, and rework
- Evaluates document and AI requirements
- Produces a narrower implementation range
- Creates a more detailed solution recommendation
How the assessment is created
Financial calculations first. AI interpretation second.
The calculator separates mathematical outputs from the narrative assessment. This keeps the financial model consistent while using AI where interpretation and solution design add value.
1. Deterministic ROI calculation
The calculator applies fixed formulas to your volume, labour, rework, software, exception, and maintenance assumptions.
2. Rule-based cost estimate
The implementation range considers systems, integrations, approvals, documents, AI components, security, reporting, testing, and deployment.
3. Personalized AI assessment
AI explains the result, recommends an architecture, identifies appropriate AI opportunities, and highlights risks, dependencies, and discovery questions.
How implementation cost is estimated
A ballpark range based on the work required, not a random price.
The estimate accounts for the technical and operational characteristics that most often affect automation scope.
Systems and integrations
Number of tools, connector availability, APIs, synchronization, and legacy systems.
Workflow complexity
Approvals, routing, escalations, external users, exceptions, overrides, and audit requirements.
Data, documents, and AI
Document extraction, OCR, free-text interpretation, data cleanup, dashboards, and AI review.
Deployment and adoption
Testing, permissions, security, documentation, training, rollout, and post-launch support.
What affects automation ROI
A strong business case usually comes from several sources of value.
Frequently asked questions
What to know before relying on the estimate.
Is the calculator free?
Yes. You can complete the assessment and receive the result without purchasing an Intelligex service. Contact details are requested before generating the complete assessment and downloadable report.
Is the result a formal quote?
No. The implementation range is a preliminary estimate based on the information provided. A formal proposal requires validation of the workflow, system access, integrations, data condition, exceptions, security, and rollout requirements.
Does every workflow need AI?
No. Required fields, formulas, approvals, thresholds, routing, synchronization, and notifications are usually better handled with deterministic automation. AI is most useful when the process includes documents, emails, free text, classification, extraction, summarization, or drafting.
How accurate is the ROI estimate?
Accuracy depends on the quality of the inputs. The Quick Estimate is directional. The Detailed Assessment can produce a more useful planning range by including rework, exceptions, approvals, documents, software costs, and implementation complexity.
What happens to recovered employee time?
Recovered capacity may support faster service, more transaction volume, reduced overtime, improved quality, or more time for higher-value work. The calculator does not assume that recovered hours automatically become payroll reductions.
Should I enter confidential information?
No. Describe the workflow without entering passwords, API keys, customer records, health information, payment-card data, or other confidential or regulated information.
Ready to evaluate another workflow?
Calculate its cost, implementation range, and potential return.
Use the calculator above to compare a manual process with a practical automation scenario and receive a personalized implementation assessment.
This calculator provides preliminary planning estimates based on user-supplied information and configurable assumptions. Results are not guarantees of savings, implementation cost, timeline, technical feasibility, or business outcomes.
